• Supports all file types, from scanned content to office documents and emails
• Enables fast indexing for easy search and retrieval
• Enhanced content management
  • Check-in/check-out
  • Versioning and version control
  • Document- and version-level control over access, routing, and visibility
  • End-to-end content capture, processing, and distribution
  • Expanded content intake capabilities
  • Content indexing and meta-tagging
  • Content expiration tagging
  • Object sub-classing with custom metadata support
  • Full-text and metadata indexing and search
  • Flexible user levels align content access to job requirements
  • Disaster recovery/high availability
  • Archiving capabilities
• Enhanced collaboration support
  • Weblog and wiki content management
  • Automatically route content for review without user intervention
  • Email management
  • Notification and alerts
• Multiple levels of security
  • Password management and password rules enforcement - required for HIPAA compliance
  • Audit and event logging for accountability
  • SSL encryption

Organizations need to control an increasing load of routine, ad hoc business documents that are handled on a daily basis by tens to thousands of knowledge workers.

Key Challenges

• Document Management: Users need to quickly and easily bring diverse content types into a secure, indexed, and searchable repository where they can be shared and managed
• Collaboration: Document routing, workflow, and Web-based collaborative spaces, including manageable wikis and blogs, so that users can work together on shared documents
• Records Management: Meet regulatory compliance requirements of all electronic content; maximize functionality within the document management environment
• Search and Index: Make documents easy to find within online repository and across multiple DocuShare servers
• Image Capture: Capture paper content into a searchable document management system
• Workflow: Generate ad-hoc workflows with embedded routing and approval tools, including user-defined, multi-step document routing and acceleration of multi-step processes that require document review/approval.
• Web Content Publishing: Rapidly disseminate information on company intranets or externally facing sites with a range of Web-centric editing, management, and publishing tools, protected by security protocols

Xerox DocuShare is the affordable Web-based document management and image capture application that lets businesses of every size rapidly deploy a world-class Enterprise Content Management (ECM) solution to bring greater content control, collaboration, and personal productivity to every knowledge worker. When coupled with Xerox scan-enabled multifunction devices, provides a complete end-to-end document management solution from one trusted vendor.

• Reduced IT requirements, lower total cost of ownership, and an immediate return on investment
• Tightly integrated with desktop applications to easily handle both hard-copy and electronic content, including Microsoft Windows and Outlook and many scanning and output devices, including Xerox WorkCentre Pro, DocuTech, and iGen3 devices
• More efficient, accountable, and secure content management, letting office workers collaboratively capture, manage, publish, and share information throughout its entire lifecycle
• Increased productivity and improved operational efficiency
• Cost-effective, turnkey solution that can be implemented in hours and mastered in minutes
• Enables regulatory compliance around documents
• Safe environment for critical business content in case of disaster
• Tighten security with three security layers, starting with normal network login and authentication; supports Secure Socket Layer (SSL) encryption
• Permission controls for folders, documents, and other objects, and integration with existing LDAP systems

Why Choose Xerox?

• Complete end-to-end document lifecycle management solution from one trusted brand when coupled with Xerox scan-enabled multifunction devices
• More affordable and easier to install, administer and use than competitive products
• Highly flexible and scalable for fast and broad adoption as needs require